1. Policy: It is the policy of the Law Enforcement Legal Defense Fund (LELDF) to discontinue contacting any person upon that person’s oral or written request directed to the organization, its professional fundraiser, or other agent.
LELDF shall maintain a record of all requests by persons who indicate to HSP Direct, its professional fundraisers, and other agents, that they do not wish to be contacted by or on behalf of LELDF
2. Limitation: This policy does not prohibit contact by LELDF that is solicited by a person or a person’s representative, even if the person or his/her representative have requested to be placed on the “do not contact” list. Contact by LELDF that is solicited by a person whose name appears on “do not contact” list shall be limited to providing a direct response to the person’s inquiry and shall not cause the person’s name to be removed from the “do not contact” list.
3. Procedure: Upon a person’s (or a person’s authorized representative’s) request that LELDF discontinue further contacts, the person’s name and address will be promptly removed from LELDF’s (direct mail adviser) database or modified to ensure that no further contact is made with the person. LELDF will also take steps to ensure that the person’s name is removed from any external databases or records under LELDF control.
4. Permanent Record: LELDF will maintain a record of all requests for discontinuance of contacts, effective with the adoption of this policy by LELDF’s board of directors. Oral requests will be recorded in writing by the staff of LELDF and maintained with the written requests. The records of persons who have made such a request will be maintained by LELDF to the extent necessary for legal or liability purposes.